5 Productivity Tools You Need to Know

Our Top 5 Productivity Tools

Photo by Domenico Loia on Unsplash

Photo by Domenico Loia on Unsplash

Productivity apps are on the rise and are increasingly integrating necessary business efficiency tools such as time management, productivity, record keeping etc. These productivity tools are pivotal in saving time, increasing output and ultimately, saving you money. 

So, in no particular order, here are five of our favorite productivity tools that takes our work with clients to the next level.


Asana is like a power tool for project management and planning. It has useful visual features when creating your project plans to help you manage team and project workflows. It's built-in timeline feature shows you how all the pieces need to come together. You'll see key dependencies, understand bottlenecks, and dial in on the critical moments in your project. It has common features such as adding notes and comments, setting deadlines and has over 100 app integrations.

Asana’s app integration feature is a hugely beneficial tool. For example; the ability to attach Google Drive and Dropbox files from your My Drive/ Dropbox directly to Asana tasks. Another app integration is the ability to turn Slack messages into Asana tasks, allowing you to take action on tasks from within Slack and create new ones.

Communication in project management is key for businesses and Asana is the most popular tool available to enhance this. 


Social media for business is the 21st century holy grail for marketing. Businesses now have direct access to their customers. One of the best social media management tools available is Hootsuite. It has a dashboard of all your social media accounts in one place and allows you to create 'streams' of your social media accounts like Twitter mentions and Facebook timelines. Hootsuite's greatest power is the scheduling of hundreds of posts across various social media channels at the same time. This allows you to monitor each account directly from the dashboard. Hootsuite also provides detailed analytics for your social media accounts, so you’ll know what’s working and what’s not. 

Photo by Matthew Guay on Unsplash

Photo by Matthew Guay on Unsplash


Trello is another popular project management tool for business. It is a highly visual tool that uses 'cards' to breakdown huge projects into smaller processes and tasks. These 'cards' can be moved around on the boards to show the lifecycle of each project task e.g. a board is set up for the publishing of a blog post with columns such as 'creating', 'writing', 'publishing' etc. Each blog idea is then placed on a card and moved along the columns as it moves along the cycle.

Trello also offers a host of other features such as adding comments, due dates, attachments and 'power ups' adding functions to cards such as attaching locations, calendar views and even voting for team members.


Team communication tools like Slack, are becoming more prevalent in managing projects and improving efficiency in business. Slack is not just your ordinary messaging app. It allows you to set up specific 'channels' to have direct messages with your team and about specific projects. Slack's search and filter tools are highly advanced, it offers internal and external sharing capabilities and integrates seamlessly with a number of external online services, making it a powerhouse communication tool for business.


If you're looking for online password security tools, look no further than LastPass. It is becoming increasingly important for business to have good data security systems in place to ensure they protect their customers as well as themselves. As there can be a number of team members that need access to a number of different accounts, LastPass makes this a safe process by providing a tool to keep all passwords secure in one place. It eliminates the need to keep re-entering passwords on different computers and systems by allowing users to share access to different accounts without actually sharing the passwords. 

It has the ability to create unique and secure passwords, auto-fills these passwords for different accounts and the premium version allows business to sync the password manager across multiple devices, so all employees can access accounts from any location. 

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Whether you’re automating your sales pipeline, developing an employee enrichment program or building an order fulfillment process, productivity in business is so crucial in the current business climate. Any successful company knows how to improve efficiency in the business and understands time management and organization. Outsourcing productivity in business is commonly used and these tools assist start up agencies like CloudMaitre in delivering optimum client satisfaction.